hey breeeliss! Do you have any advice on running a fandom event sort of thing? I think it would be really cool if there was a ML wlw Big Bang/Mini Bang/Zine of some sort, but I have no idea how to even go about it or even if people would be interested in that sort of thing. I know you have experience running/modding fandom events so I just thought I'd ask.
(thanks @agrestenoir for the links and the big bang advice ^.^ and low key hit her up with questions bc i know she’s done big events like this in big fandoms)
- if it’s your first zine, i recommend sticking to a free PDF zine. that way you don’t have to deal with fundraising, getting quotes for printers, shipping to people, etc. all you really have to do is track your creators and compile the zine.
- get mods!!!! you’ll want help especially when it comes to deciding who you want in your zine and making sure that everyone is staying on deadline. 5-6 mods is a good sweet spot for a zine with around 75 participants.
- i usually recommend getting help from at least one person who’s done zines before, just because it can get a little messy if all of your mods are new to the process. i’ve seen zines struggle bc everyone was figuring it out as they went along.
- technically optional, but i’d really recommend a discord server for your mods and all your creators. a lot of fandom people use it and it’s easier to communicate with everyone at once through a server, especially if you need to get a quick message out.
- so general format for these: you open up writer sign ups, you open up artist sign ups, you get your writers to provide some summaries for the fics they want to write, you have your artists claim the stories they want to make art for, writers and artists get to work, and you post.
- really nail down a timeline before you do anything else. when your blog goes live and you start advertising the big bang, your calendar should be set in stone.
- schedule some check-ins in between artists claiming their fics and posting. make people check in with you to tell you they’re working, tell you they’re talking to their partner, and that they’re still on board. you’ll want to know sooner rather than later if someone is dropping or can’t finish on time
- make sure you have a set story length. for big bangs, i’ve seen word minimums range anywhere from 10k-20k words. mini bangs, it’s usually anywhere from 5k-7k. it depends on you just make sure the word min is clear.
- PLEASE give your writers enough time to write. if your word count minimum is 20k for a fic, you need to give writers 4-6 months to pull that off. 5k-10k fics i’d say give around 2-3 months. if your timeline is too tight, you’re gonna get a lot of writers dropping.
- always do writer sign ups first. then do artist sign ups so that you know how many artists you’ll need. if you get a lot of artists signing up, it’s easier to get them to double up with another writer than it is to find a writer who’s willing to write a 20k fic.
- please don’t forget pinch hitters!!! sometimes you can get artists to double up if a writer drops or get an artist to draw for two writers if an artist drops. but you might need to get outside help from people in the event of a hasty drop out.
- set up claims for artists. easiest way to do this is to put fic summaries from all your writers on a spreadsheet, share it with your artists, and let them sign up the for stories that interests them (offering 1st, 2nd, and 3rd choices is v helpful). include pairings, ratings, and any themes that might be deal breakers so artists know what they’re getting themselves into.
- ao3 collections are very cool, and you can imbed the art into the actual story bc ao3 is chill like that.
- stagger posting dates. this’ll depend on how many writers you have. let’s say you have 50 writers: posting 3-4 stories per day over a period of about two weeks ensures that you’re giving each fic a decent amount of attention. spamming tumblr/ao3 with 50 20k fics in one day is overwhelming and lessens the change people will read them all.
if anyone wants to add onto this, offer corrections, or post more resources, that’d be cool (i am definitely not an expert). and feel free to message me if you wanna chat more about organizing something :)