organization

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My Planner set up plus some guides to finals season scheduling! 

So manny of you guys have asked me about this, I’ve put together a post about my planner and planning method. First of all, I use a Leuchtturm 1917 ruled notebook in red. I love this notebook because the pages are indexed, it has a back pocket and it’s the perfect size for my uni purse. Here’s how I’ve organized it:   

·How do I structure my planner? 

I have my absolute favorite passage from LOTR: Samwise’s speech. It is just such a beautiful thing, and having it at the front of my planner always makes me smile when I see it.

I divide each page in two days, so I have four days in a widespread. I put the date at the top of the section, and I try to have at least a month ahead of dates already divided in my planner, so I can write down due dates and such. I use a four days in two pages display because I have a pretty busy schedule and this allows me to use the right amount of space, without leaving too many blank spaces. 

As you can see, I also doodle a lot and put quotes and photographs in my planner because it just makes me happy and I like pretty things. This may not work for everyone, or someone may consider it a waste of time, but I’m a quick artist, so I really love this part of planning. You may just want to use your planner for planing purposes, though. This is just how I use mine, as a sort of planner/journal mix. 

Sometimes my doodles get a bit out of hand, though.

Let’s take a closer look at my pages: In my days set ups, I write down everything I need to do. If I need to do more than one thing related to the same subject, I break every task into chunks and I cross them out as I do them. This way, it will seem like you’re being incredibly productive, because breaking things down in small parts helps you getting into business, makes things easier and quicker, and it will give you an idea of hoy much work you can handle in a certain period of time. 

Here we see the same: finals were approaching around this time, and I had to organize my time, so I noted down every chapter I needed to revise to help me manage my time. 

Important things, such as exams, presentations and project due dates are written in red, so when I sit to look at what I have to do for the next week, I’ll know if there’s some pressing issue that needs attention. 

Attaching poems to your planner is always a good idea. 

·How do I use Post its in my planner? 

I use Post-it notes to write down things that are due in a long period of time, so I can move them from day to day and start working on those things bit by bit. Sometimes I also write down things that I can’t forget, and I use an “IMPORTANT!” note in red on it to make sure those things are put as a main priority in my work: 

Besides post-it notes give you more room to write! 

·Miscellaneous Pages: 

Sometimes I use the last pages of the planner to write things that I need in a more constant basis, so I can always access them easily. I have my timetable written down and color-coded: 

I also have my To Be Read List. Believe me, you don’t want to know how many books are pleading for my attention! 

I have a monthly calendar, but I didn’t really used this because I have a calendar on my bedroom wall and that’s what I used to write down important dates and exams. I’m planning on making a better use of these next year, though, because I can’t carry my bedroom calendar with me! 

·Finals Season Scheduling: 

When finals are coming, my planner is my best study buddy. Here’s what I do: 

I write at the back of my notebook all the chapters I need to revise for different subjects. This way, I’ll know how much work I need to tackle and it helps me realize if I need to start to revise sooner than i thought. 

When I’m planning my studying schedule, I use this free sample print from Passion Planner (x), which is absolutely helpful for my finals season, because up to two-three week before exams, classes stop and therefore I spend the whole day studying, and I can use the hourly set up of these pages without wasting the morning hours of the planner (which I always spend in uni during normal term time). I distribute the different chapter throughout the day and highlight it in its corresponding color, as you can see in this post. You can also see that there are blank spaces in that planner, and that has its reasons: 

  • Studying 14 hours straight during a day without respite is useless, tiring, and unnatural. No one can keep their attention for so long. No one can learn from so much time studying. 
  • Don’t schedule your free time. It’s free time, it’s supposed to be FREE. Scheduling showers, food and walking the dog is a waste of time because those things are habits we have. Writing in your planner “I’ll dance from 14:35 p.m to 15:00″ is. use. less. Just leave time free of studying between your studying periods, and then do what suits you in that time, even if it is looking at the ceiling. 
  • When taking a break from studying, don’t think about studying. That’s the worst thing you can do. Try to take your mind to something completely different, because that way your brain will rest from all the hard work it’s been doing! This way, you’ll be fresh for your next study session and you’ll ace your finals! 
  • Try and don’t pull all-nighters. It’s something I don’t advise at all. During my first year, I woke up at 6 a.m, freaked out through the day because I thought I couldn’t manage anything, and then I went to bed at 2-3 in the morning trying to study. D.O.N.T. This is bad. This year I have been waking up at 6 a.m but going to bed around 22:30-23:00. I sleep much better, I don’t stress so much, I’m fresh in the mornings and my study sessions are much more productive because I’m not constantly thinking about how tired I’m going to be. 

·What do I do if I can’t keep up with my schedule? 

  1. DON’T PANIC
  2. Seriously don’t. 
  3. Take a look at your plan: are you putting way too much work in a few hours?
  4. You don’t have to get everything done in one afternoon. Start a week before you think you should, and everything will be easy and fine and rid of stress. 
  5. If you’re panicking seriously stop. 
  6. Know yourself. Some people can manage to get done a lot of things in a short period of time, while others need more hours of working. Knowing which type of worker you are will make wonders for your stress levels. 
  7. Don’t force yourself. If you feel like you can’t keep going anymore for  that afternoon, or that you just don’t feel like doing heavy work today, well, that’s alright. It’s not necessary to study every day of our lives. Is enough with being constant and a wise worker. I’ve had days in which I didn’t feel like studying, or days in which I haven’t been productive, so I left everything and took a break for the day, doing anything else. Don’t beat yourself up about getting rest and working at your own pace, as long as your constant and use your time wisely. I haven’t been studying from the very beginning, I haven’t studied everyday, but I’ve done it most days, and I’ve passed every subject with good grades. 
  8. I SAID DON’T PANICK.
  9. Seriously, if I see you beating yourself up about resting one day, I’ll personally find you and make your brain stop on that useless self-loathing and punishing it has been up to. 
  10. Find the pace, the amount of work, and the method that best suits you, and go get those results you wish for!

Well, I think this is everything, I hope you guys found this little guide useful!! Good luck with your studying! 

forbes.com
If You Want Organizational Change, Ask The Customer To Complain
Bill Gates was right. And here's why. Organizational change is always at the top of the C-suite agenda but if you're looking to improve operations across a number of areas where do you start ? Here's a couple of suggestions. Your operations need radical improvement. You have no idea how much work [...]
By Theo Priestley

Hey planner babes! Many of you expressed a want for my “Project” printable in size A5, and I am here to say that I delivered. Here it is with more room for planning. I hope you love this and that it helps you! Again, please tag me (insta: @daniplans) if you use this or if you have any suggestions to make it better. This is my first time designing A5 inserts and I want to make sure they’re functional and wanted! Thanks!


Download it here.

rarebutnotlost asked:

Do you get annoyed when you've organized things and someone just comes and messes it up?my family members do this to me i'll organize either my things or things around the house then my mum or brother will come and just mess it up even though their not doing this intentionally their still coming and doing it and it's so annoying especially today,with them order doesn't matter they'd rather do things last minute this just gets on my nerves so I've just given up organizing and helping and planning

They’re probably P types and don’t realize they’re doing it. You can stick to keeping your personal living space organized or you can try telling them specifically not to mess with X.

desk organization

I’ve gotten more asks about my desk lately, and for some reason the buttons on the original post aren’t working. I’ve copied it here and tweaked a few things!

So, if you followed my cleaning posts, you’d know that literally TWO DAYS AGO my desk was a trash pile:

Now, I have a system! It’s working really well for me so far.

I’ve read a lot of studies about what makes a workspace productive, and something I liked a lot was the idea of inboxes and outboxes.

In theory, anything that needs to be attended to should stay on the left. When it’s complete, it should go on the right. In the middle is where it should get done.

So, here’s my desk now:

I’ve taped up ribbons to separate the four sections.

Inboxes

On the left, there’s two green boxes. These are my “inboxes!” A woven large one, and a smaller, green tray behind it that you can’t really see. Anything that someone gives me or I need to get done goes in those green boxes. If it gets full enough that anything passes the ribbon (taped to the desk), it needs to get done, NOW, no exceptions.

Workspace

In the middle is where I work. It should be empty whenever I’m not there. (the specks you see are permanent stains from before I had this desk, the space itself is clear) When I sit down to get things done, the first thing I do is empty out, one by one, anything in the green boxes on the left. If it just needs to be put away, I move it to the right “outbox” section. If it’s homework or needs to be looked at, I prioritize the piles and get it done. Anytime I’m finished working or taking a long break, the workspace has to be completely clear. That means if I have to go to the restroom while working or taking a 5 minute break, I can leave it, but if I’m leaving for a while, everything in that rectangle must be put back. The supplies go in their places, and anything that still needs to be completed goes back in the green bins.

Outboxes

On the right is my “outbox.” Right now it has headphones, a soft drink, the leftover ribbon, a craft, and a box. On top of the box is a die. I’ll explain that in a second! Anything that is complete goes in the outbox, or anything that needs to be cleaned up/put away. In the pink box are smaller items that might get lost if left in the open; the pink box is like the green bins, it stays there permanently to hold things.

The die is a countdown. I, personally, have more trouble making myself clean up than I do making myself work. So anytime I have a thought like “Hm, I have to put that away,” I turn the die one number less. When it hits one, the next thought I have, I have to get up and clean out the outbox! (It works as a coundown by days, too, but I like getting it done quicker this way).

Permanent Desk Supplies

Behind those three sections is my “permanent” area. On the left is a purple placemat thing. I keep my typewriter, a pencil sharpener, and two pencil boxes there at all times. In the middle is my laptop, or a blank space where my laptop should go. Behind my laptop and to the right of it are just desk trinkets; candles, lip balm, a plant, “healing” stones, and kinetic sand.

That’s my deskspace itself, but there’s more above it.

Shelves

There’s two cabinets floating above. One of them I dedicated to Monday Wednesday Friday classes, and one is for Tuesday Thursday classes (similar to a block schedule). When emptying my backpack, all my notebooks go in one or the other.

Above the desk on the left there are two compartments. The one on the far left is for sets of things; pens, pencils, markers. The one to the right of it is for note-taking. I have sticky notes, bookmarks, and a small Spanish dictionary.

In the middle is a long, thing shelf. I rarely use anything I put on it, it’s for boxes.

There are two compartments on the right side of my desk, above the outbox. The one on the left, I’m note sure what to do with yet! The one on the right matches up with my outbox. It’s “completion” stuff. Anything I need for organizing papers goes there; I have a stapler, holepunch, tape, paperclips, pins, stickers, etc.

Above it all I have things on display; pictures, decoration, piggy banks, etc.

Archives!

Finally, and this is important, underneath my outbox is a large cupboard. In here I keep old things, but only recent ones. Any grades, tests, etc. that I’ve received this year are stored there, and I have a box full of old writing. At the end of the year I clean it out!

Thanks for asking this; it’s nice to type it out. I’m really proud of it!

While looking for new supplies, I found a range of cheaper alternatives for popular stationery.

Moleskine Planners/Notebooks - Ecosystem Recycled Paper Customised 
                                                      - Muji notebooks
                                                      - “Willow Stories” Decorated Notebooks
                                                      -  B5 Notebooks 
                                                      - Showroom Planner

Staedtler/Stabilo Pens - Paper Mate Retractable Ballpoint Pens
                                    - Paper Mate Ink Joy Pens
                                    - Star Diamond Coloured Gel Pen
                                    - Momoi Coloured Pen Set
                                    - Muji 0.5 Gel Ink Pen Set

Macbook Laptops/Ultrabooks  - ASUS ZENBOOK UX305 
                                                     - Aspire S7
                                                     - Dell XPS 13
                                                     - Samsung ATIV Book 9 Plus
                                                     - Microsoft Surface Pro 3

Stabilo HighlightersZebra Highlighter Mildliner
                                - “Cutesy Cutesy” Highligher Pen
                                - Class 302 Star Highlighter
                                - Bic Brite Liner Fluorescent Highlighter
                                - Papermate Highlighter Chisel Tip Fluorescent Colours

Feel free to add on if you have more alternatives/ideas

Bullet Journal 101

Declaimer: I am in no way, shape, or form an expert on Bullet Journaling. This post is here to help anyone who is struggling with the concept or is in need of some guidance. Thank you.

What is a Bullet Journal?

A Bullet Journal is a customizable organization system. It can be your to-do list, sketchbook, notebook, and diary, but most likely, it will be all of the above.

Bullet Journal website link: http://bulletjournal.com/

Some Bullet Journal Terminology:

Key- explanatory table of symbols used to aid in the finding of similar subjects/events/or notes

Weekly Spread- a week shown out over the course of one or more pages listing out events, notes, pictures, lists, etc.

Index- a list of names, subjects, etc., with references to the places where they occur over the course of the journal

Month on two pages view- two pages where on one page the big monthly events are listed and on the other is an overview of the month

Daily to do list- a list that changes day to day where it contains the activities or goals of that specific date

Migrate- to move a task that was not accomplished or finished on the day that it was intended to another day

How do I get started?

Step 1) Get a journal, notebook, planner, binder with notebook paper, basically anything that will allow you to write a copious amount in one organized place

Step 2) Use pencils, markers, pens, highlighters, or any form of writing utensil that will let you jot down your notes, plans, or daily schedules

Step 3) Find a design, links for some of my personal inspirations will be linked down below, or format that suits your liking. If any of those aren’t your cup of tea don’t feel like you have to choose one, make it your own and have fun!!!

Videos/Posts that inspired me:

Videos

Tumblr Posts

And my running tag for Bullet Journal inspiration:

Step 4) Decorate, decorate, DECORATE!!! This, again, is completely optional but don’t be afraid to spice up your journal with anything you like. Stickers, magazine cutouts, ribbon, washi tape, jewels, sequins, pictures, sticky notes, basically anything that you like!

  • What I use: I use sticky notes, washi tape, flags, and stickers

Step 5) Start your journey to a new style of organization and planning!!!

Feel free to message me about any further Bullet Journal questions :)

Organize Your Life - Note Taking Edition

Hi friends! So with the school year approaching I have been looking for some new tips and tricks for writing and organizing my class materials. I have compiled a master note-taking system using videos I’ve seen on Youtube, tips I’ve gotten from friends, and techniques that I’ve used in the past. This system works great for me because, like everyone, I do a lot of things (school, work, volunteer..) and don’t have a lot of time. I find this to be the fastest way to take notes in class, effectively study from them, and keep them together so nothing is forgotten or misplaced. So let’s jump right in!…

Keep your tools handy. I have a pencil pouch that I carry with me in my school bag, but I still like to keep a few items stored in my binder for quick access just in case. I store a pen, a book of sticky notes and tabs, a small calculator, binder clips, and a 3-whole punch ruler in the front section of my binder.

Organize and store your notes and handouts. Having everything organized in one place will help you stay on track and make sure you don’t lose anything. I use dividers to split up my binder into 5 sections for my 5 classes, and then sticky tabs to sub-divide each class into useable sections (ex: class notes, lab notes, readings, and assignments). These sub-divisions change depending on the class and are easy to move around or add to throughout the term if I need.

Write your notes on your laptop. Now I realize this goes against what most people say about taking notes in class but hear me out. For me, writing notes on my laptop is the most efficient way to combine the information in the prof’s slides with the extra bits of information that is discussed in class. That way, when your class is over you have everything in one place. No need to go back and review your slides at all because everything is in your notes package. BUT, if you do happen to miss something or can’t keep up with the information, you can still go back to the slides after class and input what you missed without having to re-write or have super messy notes.

Print and review your notes within 24 hours. Now here’s why my laptop note taking technique works so well for me. I am still a very paper-and-pen kind of person so printing my notes really helps me study. After each class I print the notes for that day and review them (use a small font and single spacing to condense and save paper/ink). I use a highlighter to highlight the most important information for that day and a pencil to write in extra things that come to mind. Use one highlighter color for this throughout all of your classes, I use yellow for this step (you will see the reasoning behind this in the final step). Once your notes are printed and reviewed you can store them in the appropriate section of your binder for future reference.

Use your notes for exam prep. This saves me so much time I can’t even explain, but it is also highly effective. First I staple together all of the notes that pertain to an upcoming test I am studying for, then I go through the package and use sticky notes to write sample questions for myself. Don’t hold back here, write questions for everything. Every list, every important piece of information, everything. I put the sticky note on the page that has the answer and I highlight the answer in a different color than I did in the previous step (I usually use pink, because why not). Once you are done, you have an extremely thorough package of notes that you can use to quiz yourself, or your classmates!

I hope this was helpful for you guys, please like this post if you want to see more on how I organize my life, and how you can organize yours! <3 Vanessa

Note Taking Tips

Five Note Taking Methods

How To Take Cornell Notes

Outlining Method 

Preparing and Maintaining Notes

How To Take Organized Notes

Note Taking Tips for Readings

Note Taking Tips for Lectures

Note Taking Infographic

Useful Abbreviations & Indicators

Video with Note Taking Tips

Note Taking Indicators

how i organize
  •  one-subject notebooks. 
    • These saved my life. I know everyone’s always saying to keep your stuff in one place and keep track of it all at once, and the way to do that is (apparently) thick, 5-subject looseleaf notebooks and 3″ binders. These have never worked for me, and here’s why: the larger the notebook, the more it catches and rips and doesn’t close right. 
    • Plus, the larger the notebook, the longer you use it, and the longer it has to survive that wear and tear! (Bonus: without having to worry about the notebook being destroyed, I also don’t have to buy the more expensive and durable brands; now I only pay for quality of paper and pretty colours!)  
    • So, I use one-subject notebooks for each class and go through multiple (I’ve never noticed a significant cost difference). A single one-subject notebook lasts me 4-6 units, or about one quarter/half a semester. When I complete a notebook, I simply begin the next, and carry only the newest one with me places. The previous notebooks are kept in my study space so I can always reference them as though it’s one large book, and I rarely need the previous chapters for in-class work. 
    • I start with one notebook per class plus one notebook purely for scribbles or rip-out looseleaf paper, and keep a supply of empty notebooks at my permanent study space.
  • central grade collection. 
    • I do this because it’s easy to reference back to. Soooo many terrible teachers who simply don’t trust their students. Feels nice to whip out a test to prove you were right (and aced it!). Calculating the grade myself makes me more aware of what’s going on with my academics. My biggest downfall this year was not paying attention to my grades!
    • I used to use an accordion folder for this, but this year I’m going to try combining that with a digital file.
    • Whenever I receive a grade back, the paper copy goes in a physical folder and the percentage/grade itself goes onto a file on my computer.
    • The physical folder is organized by classes. As I receive grades back, the newest goes in the front, so each class is naturally ordered chronologically. I tried organizing it further by putting flags to tell apart tests, quizzes, essays, etc. It worked well but eventually I just didn’t bother.
    • The computer file is actually multiple files (again, one for each class). An excel spreadsheet or a simple word doc works well. I specify the material as much as possible (for example, “Unit 1: Trig. Quiz 1: Identities. Date: 7-4-2015″ using both words and numbers) so I can easily search for it later. Next to it goes the numerical and letter grade. I’m thinking of incorporating a note-taking system as well, listing what went wrong and such.
    • This sounds like a lot of work, but it takes very little time and is well worth it. Logging the grades take about 5 minutes, tops. I often find myself putting off work by organizing grades. Obviously it’s hard to log things instantly, so I keep a stack of “to be graded” on my desk until I get around to it.
    • Oh, and keep the physical folder safe in your room/dorm. Carrying it around for spiteful moments is not worth the risk of losing all your grades!
  • separate days.
    • I don’t know about you, but my school has something similar to a block schedule. Monday, Wednesday, Fridays all have the same classes. Tuesdays and Thursdays have the same classes as well. My method works for real block scheduling, too, for even/odd or on/off days. I once had a chronic problem of bringing in the wrong day’s homework. Not anymore!!
    • Basically, just keep the two workpiles separate.
    • I have two cabinets on my desk: one for MWF classes, one for TTh classes. On my desk at all times are my “daily” tools: laptop, charger, planner, pencil pouch, water bottle, etc.
    • In the morning, I always put my dailies in first so I don’t forget, then I check the calendar. Tuesday? Shove in the TTh stack. It’s as simple as that.
    • When actually doing my homework, obviously, prioritize. There isn’t a hardfast “do your homework the day you get it” rule, especially since studying is a process! But when nothing’s especially urgent and I don’t have a favourite assignment, I literally flip a coin.
  • computer files have to be neat.
    • I have so many subfolders I don’t know what to do with them.
    • Separate everything, again, and again, and again. And label it all to hell and back. You can never have a file title that’s too long.
  • You know how you can make multiple accounts on your computer? Admin vs user? Yeah, do that.
    • Make your admin account your free-time, slacker account.
    • Make your user account your work account.
    • Make all the settings admin-only accessible. Don’t get distracted by downloading random crap while doing your homework. Put restrictions on internet usage, gameplay, etc. To get distracted, you have to make the effort to enter an admin password every time you get off task.
    • Bonus: during presentations, you never have to worry about accidentally opening something embarrassing. Everything embarrassing should be in your personal account!
  • Lastly: don’t stress! 
    • When I stress, everything gets disorganized. My mind gets cluttered and so does the rest of my life. I used to stress so hard about grades.
    • If you don’t think you can make the deadline, don’t. One grade is not worth a night of sleep and mental health.
    • If the grade is super important (not all grades are like this: prioritize!) work on it as hard as you can. Don’t stress; put all that stressful energy into the work. Focus your ass off. If you can’t do that, it’s time to stop.
    • Talk to the teacher the next day. Take responsibility for your mistake. Apologize, and do not give excuses. Show to your teacher that you care more about the learning than the grade; it will pay off in the long run.
    • The day after missing a huge assignment is rough. Don’t let it get to you! Dwelling on this assignment only sets you up for failure on any other assignments you have that day. Focus on those and not on what you did wrong. Have yourself a good break, snack, jog, and get back in there. The world isn’t over!