Making Smart Decision When Hiring Event Furniture
The decision to hire event furniture can often be one of the most overlooked and yet important aspects of a successful event. Having the right furniture in place can go a long way in transforming the look and feel of a space, and making your event a memorable one for guests. As such, it’s essential that you make a smart decision when it comes to choosing event furniture hire, taking into account factors such as size, comfort, design and overall functionality. With this in mind, it is important for those looking to hire event furniture to consider all the benefits and potential pitfalls of the products on offer. Research into different furniture providers, looking at past reviews and present portfolios to ensure you are getting the best in terms of quality and convenience, as well as a competitive price point. Furthermore, make sure to double-check the terms of the hire agreement, and familiarise yourself with the logistics of return and storage. By taking the time to consider all these aspects, you can be sure that the choice of furniture you make is the right one for your event.
Take Time to Research Suppliers
Finding the right rental supplier should be a priority if you intend to hold a successful event. There are many different rental companies out there, each offering something unique. To ensure you find the best one for your event, it’s best to do a little research. Look into customer reviews, browse reliable sources for rental suppliers, contact the person in charge and ask for advice, read up on industry standards, and be sure to obtain written estimates. When researching rental suppliers, make sure there’s a clear line of communication between you and the supplier and that they’re able to respond to any questions and queries you have throughout the process. This will help ensure that your event runs smoothly.
Establish Your Budget and Needs
The next step is to determine your budget and needs. To do this, it’s important to consider the scope and size of your event and how these will impact the rental suppliers you’ll require. Some rental companies will be able to provide discounts depending on the amount of rental items you’re looking for. Make sure to ask about this when you’re discussing packages with different rental suppliers. Be sure to ask the supplier about any additional fees that may appear on your rental bill and to get a timeline of when the rental fees are due. You may also want to inquire whether rental companies offer any payment plans, as some will operate on a case by case basis with clients.
Consider Your Brand Image
If you want to make a great impression and put your best foot forward for a successful event, you’ll need to consider the image of your brand. The rentals you choose should reflect the values and aesthetics of your company, as well as incorporating elements of creativity and imagination. Spend time discussing with the rental agents the look and feel of your event, to ensure you’re both on the same page. This could involve discussing colour schemes, themes, and product designs. During the process, keep an open mind and consider how different rental options could enhance your event.
Review Samples for Quality
It’s important to ask any potential rental suppliers for samples of their products, such as photos and videos, so you can evaluate the quality of their inventory. This will allow you to make sure the items you’re renting are in good condition, can support the set up of your event, and are suitable to your purpose. It’s also useful to ask for a list of past clients to contact as references, as they may be able to give you an honest account of the rental supplier’s services.
Ask Questions About Shipping and Delivery
Depending on the size of your event, the rental company may be able to provide staff on site to ensure deliveries reach their destinations as planned. If this is the case, ask about the rental company’s shipping and delivery policies. Make sure they can provide you with detailed timelines for all shipments and confirm who will be responsible for packing, unpacking, and returning the items after the event. It’s also important to have a reliable schedule for when any installations or dismantles need to take place.
Inquire About Certain Rental Perks
Once you have selected a rental supplier, it’s important to ask about any additional rental perks that could benefit you and enhance your event. This could involve asking for discounts on large groups of items such as chairs and tables, complimentary items like decoration and linens, or complimentary staff members for setup and takedown. Always make sure to ask what options are available to you and to specify any requests you have in writing for the rental company.
Follow-Up on References
Before signing the contract with a rental company, it’s essential to contact any references they have given you, to ensure the services provided by the rental company are accurate and reliable. Ask the references questions about the rental company’s communication, delivery, and quality of inventory. A positive reference will be a great indication that the rental company is the right one for you. If the references are not able to provide you with good feedback, then it’s best to continue searching for another rental supplier.
Conclusion
When it comes to hiring event furniture, it is essential to make smart decisions. This requires researching the vendor, assessing their rental inventory, and ensuring that it meets your space, style, and budget requirements. When done correctly, these steps can ensure that the event furniture chosen is both reliable and safe for use, resulting in a successful event. The right furniture supplier will have the expertise and resources to aid in choosing the best rental items for the event, providing a seamless experience throughout the process.
