I was recently listening to the “Hello Internet” podcast, hosted by YouTube video creators CGPGrey and Brady Haran. On this podcast, one of the hosts, CGPGrey, spoke about a to-do list which he created, on which he has a list of tasks he would like to complete on a “perfect day”.

I decided I would create my own version, and list the tasks I would like to complete in order to have a fully productive day. This is my list.

I created my list using an application called “Todoist”, which is an application that is available on all of the platforms I utilise, i.e. Windows, iPhone and iPad. 

I love this application, because the Todoist team send you a weekly summary of your productivity, which is great inspiration to get things done!

Todoist Now Supports Dropbox and Google Drive Attachments

My personal task management tool is Todoist: I like it’s flexibility and ease of tagging. 

The company behind Todoist is Doist, and they’ve announced availability of Dropbox and Google Drive attachments on Todoist tasks.

Below you see a task, opened to see the ‘back’ where the notes and attachments are shown. You can see the file attachment box now supports more than the drag&drop method previously supported.


Below you see my Dropbox, and attaching the file works as you’d imagine.


The sharing works in the obvious way: once I share the file with a co-worker via Todoist, they will be able to see the file.


The above screens show my first time user experience of the Todoist to-do app for iPhone/iOS.

The good bits:

  • Although the app does require an account up front, it offers an expedited option that allows a user to leverage an existing Google account (if they have one).
  • The app uses its initial blank slate state to connect users with their robust help content.
  • Instead of an overcrowded coachmarks overlay, Todoist instead leverages progressive hinting. It displays small popovers that appear when users trigger certain states or screens in the app.

To be improved:

  • Todoist has a “sign-in wall”. It requires people to create an account before being able to use any list-making functionality. The app provides no clarification up front on why an account is necessary. There are other to-do apps that allow people to keep lists without an account.
  • If the Google account sign-in is selected, the app requests access to a user’s public Google profile information without explaining how this will benefit them.
  • Although the blank slate help/tutorial link is helpful, it pushes the user out of the app’s context and into Safari, requiring the user to do extra work.
  • In some cases, the progressive hinting is overdone. The first 3 hints automatically play through, so as one is dismissed another is immediately triggered. Arguably, the “Edit” label in the Projects menu is self explanatory and doesn’t need hinting, and the “+” icon in the projects menu might be better off just having text accompany it instead of needing a hint to clarify it.

wolfennights said:

I just started using this site called ToDoist (like To Do List but with no spaces and with the L taken out for some reason) to keep track of the things I have to do, whether big or small. It did this thing where it said my productivity was up 500+ from last week, and I really like being able to quantify how much I've done or have to do. Give it a try if you like. :)

DUDE, thanks for the heads-up, that looks super useful! I’ll probably sign up later today, and I’mma just publish this in the meantime in case anyone else wants to check it out; the free version looks like plenty enough for everyday self-management, and it has support on lotsa platforms.

I recommend this app for people who like to make a list of everything and likes to keep track of all your projects because you’re a procrastinating loser like me #todoist

First Look: Taskforce

I have been using Todoist as a personal task manager, but I am always willing to fool with another, so I took a look at Taskforce, because it was advertised as integrating with Gmail.

After installing a Firefox plugin, you are able to create tasks in two ways: One via a floating window above Gmail (using the ‘+’) sign. These tasks can be assigned dates, projects (or tags), and be commented on.

Collaborators can also be invited (via email) to share these tasks, and emails can be attached to existing tasks as well.

A collaborator invited to share a task gets an email like this, which is 90% taken up letting you know it’s a Taskforce task, and the URL for seeing the task.

In the screenshot above, you can see two new buttons that appear on all Gmail emails once Taskforce has been installed as a plugin to the browser. One allows an email to be ‘converted’ to a new task, one that allows the user to attach the email to an existing task.

The first option — ‘converting’ — actually does just that: it converts the email, so that subsequent interactions in the email thread do not behave like email anymore. Instead the interaction is embedded in a Taskforce user experience, which includes a not-so-wonderful pattern of emails with embedded Taskforce URLs, at least when only one of the participants is using Taskforce. When two or more are using Taskforce, I suppose the experience is more like commenting on blogs, but there is still that old school residue of emails with URLs.

After clicking on a URL to a Taskforce task, you are brought to the Taskforce website, which shows a completely different experience:

Here’s a task called ‘testing’ and various comments I put on using two different email addresses.

Bottom Line

I don’t like the context switching that seems to be a necessity in Taskforce: moving back and forth from email to the Taskforce website is too disruptive. Makes it seem more like Taskforth.

Perhaps if Taskforce could represent the Taskforce threaded discussion view right in gmail — either embedded in the email or hovering above it, like the Taskforce hovering task window — maybe then I would be interested.

Also, I need to have a way to see a single list of all my tasks, somewhere. The hovering window view (as in the first screenshot above) only shows thos tasks associated with a single project (or tag) at a time. And there is no account at the website where I can create or modify tasks, at all, despite the fact that the tool keeps taking me back there to look at threading discussions.

All in all, I think there may be something worthwhile at the idea of channeling plain vanilla email into more structure. I like the idea that an email implies a task, and that task should have a date and possibly other metadata. Gmail’s own tasks implement a bunch of that, although not in the most elegant way, but certainly in a way that is more intuitive than Taskforce.And of course there is Remember The Milk and Todoist, both of which work better than Taskforce, and RTM supports task sharing as well. I would certainly advice folks to look there, instead of trying Taskforce, at least in this version.

Todoist Premium 6 months for free

APPSUMO currently offers a 6 month pro subscription for Todoist for free. All you have to do is to leave your email address here. Afterwards you’ll get a code to redeem your subscription (which you can do here). You don’t need an Todoist account in advance. So far I haven’t used Todoist for a longer time, but they have apps for almost every platform and offer a lot of different functions like adding tasks via email, tagging and subprojects. I’ll also add a post here about my GTD system or rather the ongoing strudele with it.

Remember The Milk, Redux

Ran Barton commented on a recent post about Todoist and Huddle:

As an avid user of Remember The Milk, I wanted to offer two quick suggestions:

RTM has a GMail extension, too - https://addons.mozilla.org/en-US/firefox/addon/5339

Also, RTM can be run in the sidebar via their very powerful Google gadget. I do this everyday - it’s great.



So I took a look, and in a few minutes, I switched to Remember The Milk, and quickly decided to drop Todoist.

Todoist is based on the project metaphor: every task must be in a project, which annoys me, and complicates the interface and experience. RTM, on the other hand, better supports my bottom-up mindset: I create tasks and tag them with as many terms as I like, so I can display everything tagged ‘London’ or ‘cash’.

I favor the chronological orientation of the RTM sidebar, and the ease with which I can pull down the controller on each task to set the status to complete, or to postpone or edit the task.

Here’s the web site, which opens when you click on a task in the sidebar, or select edit:

The list is fine, but I seldom spend much time adding tasks in this view, except to add notes to tasks.

The integration with Google Calendar is totally great, and it the primary integration point that sells me on RTM:

The hack creates a new calendar which contain RTM tasks in some sneaky way (I say sneaky, because you can’t see the tasks when you try to subscribe to that RTM calendar). By clicking on the check icon associated with each day, you see any that day’s tasks, plus any others that are still pending from earlier days. These can be edited or completed just as in the sidebar, and new tasks can be added, and tied to the day selected. Very cool.

The integration with Gmail is not as clean and direct as with Todoist: when you use the “Add to RTM” button that gets placed at the bottom of Gmail’s emails, it pops a window:

It you want to add tags or set the date for the gmail-linked task, you have to edit the magic words in the email that is generated, and which is later sent to your Remember The Milk account. Later, if you want to bring up the email that was linked, you have to go through two steps:

  1. You click the task in the sidebar to open the task info in the web page
  2. In the information associated with the task, the URL area holds the URL, which you click to open the email.

So it’s workable, but I favor the more direct one-click approach that Todoist provides. RTM’s team should do something along those lines.

However, I have found the switch worthwhile, and I am very happy with RTM’s look and feel, especially the tag-based organization into taggings, not projects.

Alexandra Samuel also commented on the earlier post:

Stowe, you make a compelling case for ToDoist over RTM, though I have been pretty happy with RTM — except for the basic nightmare of having tasks split between RTM and Basecamp. I just blogged how we’re using Basecamp (http://www.socialsignal.com/basecamp-workflow), despite the fundamental problem that we have with Basecamp’s lack of task due dates or task annotation.

What I’m curious to hear — and a little reluctant to take on the hard way, i.e. by personally testing yet another project management tool — is whether your Todoist plus Huddle approach would offer any major improvement in task management integration, compared to our Basecamp plus RTM solution. It sounds like you are still in the same pickle of needing to keep tasks in two places. Does the non-secure RSS setup at Huddle let you export your tasks in some more usable form (e.g. the kludgy approach of placing them on an iGoogle homepage, next to an RTM widget, so you can at least lay eyes on all your tasks in one place)? Or would you, given the overhead of switching a team to a new tool, wait for some more revolutionary, hint hint, solution?

Yes, I am still divided between a task management tool — RTM — and a social work management tool — Huddle — which both have task management capabilities, and which are unintegrated. I use RTM to manage my personal debris: telephone calls, posts to write, email to follow up on, planes, trains, and automobiles. This follows my personal patterns pretty well.

Of course, I could use RTM’s shared tasks with others, in principle, but I am a soloist playing in many orchestras, so trying to get my colleagues in the various companies where I am consulting to use RTM seems a bit too complex, since all it offers is task management. So, I invite my colleagues to use Huddle to manage the conversations around our work, and any project-related shared tasks. Or they invite me to use Basecamp, which happens frequently, or Clearspace, or some other tool. And I just flex, because there is so little leverage from having all your work in one of these contexts, anyway. They are just big collections of projects chatter, useful for collaborating on concepts and coordinating work lists, but not particularly geared to supporting the flow of work.

Yes, I have dreams of a more revolutionary solution, but that’s all you’ll get out of me today, Alexandra. In the near term, I have provided a list of recommendations to the folks at Huddle, and they are at work on some of them. Most importantly, I want things like having comments on Huddle posts (which they now call ‘whiteboards’ for no good reason) finding their way into the RSS feed. And, yes I would like tasks to show up in the RSS feed as well.

Greg Willows tried to drag my attention back to Wrike, which I reviewed months ago:

Stowe, not everybody uses Gmail. Does Todoist integrate with other email applications? Wrike does. I use it everywhere and can check a project updates even from my BlackBerry. I’ve read your review, looks pretty tough. But it was almost a year ago, Wrike guys have done a lot and the tool is now very efficient. I signed up only in May and I don’t know how it was in the beginning, but Wrike is full-fledged now. And besides, you can share all your tasks in Wrike. I have a small business and my whole team is working in Wrike. If I want to get an overview of my whole project work I use timeline, which is very handy. This tool doesn’t need “integration” with Huddle or any other tools. So probably you should take a look at it once again?

Well, I do use Gmail, so that matters to me, a lot. I really don’t like the Wrike model, which is — once again — tied to a “project as container” metaphor. Wrike’s timeline view is a nice feature, but it’s not important enough to me in general to justify the tool.

When Greg wrote ‘I use timeline’ I thought he meant another external tool. I hadn’t heard of Timeline, which is a widget for visualizing time-based information. That looks cool, although you have to manually generate the Timeline dataset, right? Too much work, in general. Maybe someone will build an exporter from RTM and/or Huddle, and I could get timelines whenever I needed one.


Hayatımda ilk defa ücretini ödediğim bir servis. Adından anlaşılacağı gibi, yapılacak listesi tutuyor. Birlikte çalışma, tarayıcı eklentileri, planlama, zamanlama gibi özellikleri var. Öyle kompleks bir şey değil. Otursam 1 haftada ben de yazarım. Ama ne gerek var?

İndirimi yakaladım ve bir senelik paketi 13$’a satın aldım. Zaten böyle olması gerekir. Herkes her işi yapamaz. İthalat - ihracat gibi. Düşük maliyetli olanı ithal edersin. Yazıya devam edeceğim servisi tanıtmak için;

devamı var….

My first month at Doist

As some of you may know if you follow me on Twitter, I’m working as an iOS Developer at Doist. I started just one month ago, the 9 of June, and all I can say is that it’s one of the best decisions that I’ve ever made.

I’m so happy to be able to work with such a talented team. They all are amazing and always are helping me. The team is distributed all over the world. I work from home, here at Spain. There is a lot of people working from the office in Porto. Also there is people in the Philippines, Chile, Russia, Denmark, Canada, Brazil, Poland, Greece, USA…).

This first month I learned a lot of different things. I’ve grown as a developer and as a person.

This September I’ll go to Porto to meet part of the team, and I’m very excited about it, I can’t wait. This September will be an awesome month.

I don’t have much more to say. Just thank you for this amazing opportunity.

Thanks Amir, Jaime, Nuno, Ana, Brenna, Allan, Aygul, Bernardo, Brendon, Catalina, Clyde, David, Eleftherios, Gonçalo, Hayden, João, Nick and Roman. I’m sorry if I miss someone!

Also, I strongly suggest you to use Todoist! You’ll love it!

So you guys know that I usually schedule/plan my evenings to make sure I get everything done. I was just thinking “ugh, I probably have so much to do” and then I looked at my todoist and tonight is literally just work out and then audition stuff! YAY!

I’m just going to practice saying things all night and do some more research for my devised performance.

I’m so happy.

Todoist Task Management Tool Set

This weekend my search for task management tool sets has ended.
I found Todoist and signed up for a free account to test it. There were a few must haves that I was looking for to make my life easier, iPhone app, browser plugins and it had to be online so I can access it from any computer or my phone.

When I first looked at it I thought it was way to simple to work well. After playing around the site I was interested an signed up for the $29.00 per year premium service that unlocked more tools that really hooked me.
Starting with any new program is the toughest part so I scratched out a quick flow chart of projects including personal stuff. Then I jotted down projects and important labels to use and started populating tasks. With the Google Chrome plugin you can add G Mail emails as a task, sub tasks to existing tasks and assign reminders to them. From your reminder settings you can ask for text or email reminders.
So far I am very happy with the service and have copied everything out of Google calender in to this program. I’ll keep you posted on strengths and weaknesses I find.
This toolset is highly reommened by Don Wiggins

Сегодня выходной. Планку на выходные стараюсь снизить. И даже нисколько не переживаю если не успеваю что-то полезное сделать (или вообще сделать что-то полезное) связанное с работой.

Когда выделялась свободная минутка в течении дня, старался сделать по мелочам то здесь то там. К примеру, Нуми теперь полноценно работает их системного трея в Виндах и обзавелась своей фирменной иконкой: черным калькулятором с красной полосой циферблата.

Как обычно, чем ближе дело к выпуску, тем больше мелочей нужно доделать. Для таких вещей (да, собственно, для любых дел) продолжаю использовать записи в Todoist. Многие вещи в этой штуке мне не нравятся. Например, не очень удобно организовывать иерархии заданий. Приходится всякий раз выбирать задачу, редактировать ее, перемещать на уровень вверх-вниз. Зато это один из немногих таск-менеджеров, которые позволяют эту иерархию иметь в очень наглядном виде.

Жду подтверждения сертификата от StartSSL для подписывания Windows-версии Нуми. А пока можно потратить немного времени на переоборудование сайта.

How Maintaining your Startup’s Vision Can Make you More Successful in the Press

Though it’s written in most of our press materials, I’m not sure many people know that Todoist has been in the making since 2007. The calculated and steady ascension of the software and apps to fame and serious user-loyalty has been driven by a consistent dedication to outstanding design, impeccable functionality, and significant technological depth– traits that I tend to see lacking in many of today’s startups.

Maintaining a strong vision, since day one, of your company’s backbone, how the software/products should look and feel, and how the company should be presented both internally and externally is certainly not easy. It is something I hands-down, wholeheartedly commend Amir, Todoist’s founder, for excelling at day by day– and with a team that spans five continents! So many startups and founders get distracted by superfluous trends that come and go and let the vision of their company/products/service slip through their hands when accepting and taking to heart errant or misguided advice from people who claim to know the best for the company.

When the trend (and even startup societal pressure) is to pivot and to iterate to seemingly no end, how can you maintain the core vision of your company? It’s a business-esque balance beam from which, unfortunately, many founders tend to fall.

That’s why, I have to say, it is so inspiring to be a part of Doist (Todoist’s umbrella company). When you and your team can feel a company’s mission and vision ingrained in everything you do, it’s a true inspiration. This, I believe, allows for people– founders, developers, employees, etc– to excel further in their endeavors and create products that have far more profound meaning. That is why I think Todoist has become such an outstanding software that so many people cannot live without (including yours truly). And, consequently, why the press is so receptive to our announcements. One journalist I contacted during our campaign for Todoist Next had a Todoist Premium account until, like, 2060. She’s trusting everything she does to our software for another half century! Just amazing!

It’s not easy to create products and services (especially in the ever evolving tech scene!) that will last, well, even ten years. Twenty? Thirty? The chances get slimmer. But I have faith that Todoist could be one of those companies standing the test of time.

Without further adieu, here’s a small selection of English-speaking press outlets that covered Todoist Next this last week:

Cult of Mac | Engadget | LifeHacker | Android Authority | GigaOM | TechCrunch | Appadvice

And I just couldn’t resist making another…